Privacy Policy

This Privacy Policy describes how UltimateMove (the “Site,” “we,” “us,” or ‘our’) collects, uses, and discloses your personal information when you visit, use our services, or make purchases on ultimatemove.eu (“UltimateMove”). “us,” or “our”) collects, uses, and discloses your personal information when you visit, use our services, or make purchases on ultimatemove.eu (the ‘Site’) or otherwise communicate with us about the Site (collectively, the “Services”). For the purposes of this Privacy Policy, the terms “user” and “you” refer to the user of the Services, whether you are a customer, a website visitor, or any other person whose information is collected in accordance with this Privacy Policy.

Please read this Privacy Policy carefully.

Last updated: August 30, 2025

1. Data Controller

The administrator of your personal data is:

UltimateMove
Adrian Stachowiak
Śląska 1a
63-900 Masłowo, Poland
E-mail: info@ultimatemove.eu

2. Coverage of processed data

We process personal data to the extent necessary to provide services and conduct business, in particular:

  • identification data (first name, last name, mailing address, email address, phone number – if provided voluntarily),

  • billing data (billing address, tax identification number, invoice details),

  • technical data (e.g. customer hardware and system configuration for optimization services),

  • data necessary for order fulfillment (delivery address for mail-order computers),

  • data provided when using the website (IP address, cookies, activity data).

3. Purposes and legal basis for processing

We process your personal data only to the extent and for the purposes consistent with the GDPR, i.e.:

  1. Provision of services and fulfillment of orders - Article 6(1)(b) of the GDPR (performance of a contract). - Article 6(1)(b) of the GDPR (performance of a contract).

  2. Payment and accounting services - Article 6(1)(c) of the GDPR (legal obligation). - Article 6(1)(c) of the GDPR (legal obligation).

  3. Complaint and warranty handling Article 6(1)(b) and (c) of the GDPR.

  4. Communication and customer service - Article 6(1)(b) and (f) of the GDPR (legitimate interest of the controller).

  5. Own marketing and newsletter - Article 6(1)(a) of the GDPR (consent) or (f) (legitimate interest).

  6. Security of digital systems and services – art. 6 ust. 1 lit. f RODO.

4. Cookies and tracking technologies

4.1. The UltimateMove website uses cookies for the following purposes:

  • to ensure the proper functioning of the website,

  • to analyze visitor statistics (e.g., Google Analytics),

  • to process payments and shopping carts,

  • to personalize content (if the customer agrees to this).

4.2. The user can change the cookie settings in their browser at any time.
4.3. Using the website without changing your browser settings means that you agree to cookies.

5. Data sharing

Your data may only be transferred to:

  • IT and hosting service providers,

  • payment operators (e.g. PayPal, Stripe, Autopay),

  • courier and postal companies (in the case of equipment shipment),

  • the accounting office serving the company,

  • state authorities, when required by law.

We never sell your data to third parties.

6. Data retention period

  • Data related to the performance of the contract – for the duration of the contract and the limitation period for claims (usually up to 6 years).

  • Accounting and tax data – for the period required by law (minimum 5 years).

  • Marketing data – until consent is withdrawn.

  • Technical data (e.g., PC configurations) – up to 30 days after the end of the service, unless the customer requests longer storage.

7. Rights of data subjects

In accordance with the GDPR, you have the right to:

  • access your data,

  • rectify your data,

  • delete your data (“right to be forgotten”),

  • restrict processing,

  • transfer your data to another controller,

  • object to processing,

  • withdraw your consent at any time (if your consent was the basis for processing).

To exercise your rights, please contact us at: info@ultimatemove.eu

8. Automated decisions and profiling

Your data is not used to make automated decisions that would have legal consequences for you.

9. Data security

We use appropriate technical and organizational measures to protect your data, including:

  • connection encryption (SSL/TLS),

  • access and authorization control,

  • regular backups,

  • cooperation only with verified subcontractors compliant with the GDPR.

10. Data transfer outside the EEA

As a rule, we do not transfer data outside the European Economic Area (EEA).
If we use the services of providers with servers outside the EEA (e.g., Google, Microsoft), the data is transferred on the basis of standard contractual clauses (SCC) approved by the European Commission.

11. Supervisory authority

You have the right to lodge a complaint with the supervisory authority:

President of the Personal Data Protection Office (UODO)
Stawki 2, 00-193 Warszawa
https://uodo.gov.pl

12. Changes to the privacy policy

We may periodically update this policy to reflect changes in the law or our business.
We will notify customers of significant changes by email or via our website.

13. Contact

For matters related to privacy policy, please contact:

UltimateMove
Śląska 1a
63-900 Masłowo
E-mail: info@ultimatemove.eu

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